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Sr Executive Assistant ** REMOTE EST & CST Preferred
About the Business
LexisNexis Legal & Professional® provides legal, regulatory, and business information and analytics that help customers increase their productivity, improve decision-making, achieve better outcomes, and advance the rule of law around the world. As a digital pioneer, the company was the first to bring legal and business information online with its Lexis® and Nexis® servicesAbout the Team The Executive Assistant to the Senior Vice President is a trusted strategic partner and operational cornerstone for the SVP and 2-3 additional senior executives on their team. Beyond traditional executive support, this role is empowered to drive better AI ways of working, championing GenAI best practices, and actively driving the efficiencies and effectiveness of Global Customer Operations.
About the Role
This individual combines flawless execution in relationship building, calendar management, travel logistics, and executive communications with a modern, innovation-forward mindset. They are equally comfortable drafting a board briefing and piloting a new AI workflow tool. They serve as a model for AI-enabled productivity across the team and help the broader organization understand and embrace intelligent technologies.Accountabilities
- Own complex, multi-executive calendars across time zones; proactively resolve conflicts aligned to strategic priorities
- Maintain a centralized Communications Calendar for key announcements, milestones, and leadership messaging
- Prepare executives for engagements with high-quality briefings, agendas, and AI-assisted insights
- Track deadlines, decisions, and follow-ups to ensure flawless execution
- Coordinate logistics across in-person and virtual meetings (A/V, rooms, catering)
- Manage end-to-end domestic and international travel aligned to preferences and policy
- Build optimized travel agendas with contingency planning and real-time issue resolution
- Leverage AI tools to streamline itineraries and improve accuracy
- Process expenses accurately and on time
- Act as the primary point of contact for the SVP’s office; triage communications with sound judgment
- Draft and deliver executive messaging (memos, town halls, leadership updates, all-hands)
- Utilize AI tools to accelerate content creation while ensuring tone and accuracy
- Partner cross-functionally to deliver consistent, well-sequenced communications
- Produce executive briefings and leadership materials with accuracy and timeliness
- Partner with Global Customer Operations, Finance, HR, and other stakeholders on key initiatives
- Maintain strict confidentiality of sensitive business and personnel matters
- Track and drive closure of SLT action items
- Plan and execute department events (town halls, off-sites, workshops, recognition programs)
- Own end-to-end logistics including venues, A/V, run-of-show, and communications
- Manage timelines and cross-team coordination to ensure seamless delivery
- Champion adoption of AI and automation to improve productivity and reduce manual work
- Identify and scale opportunities for AI-driven efficiencies across workflows
- Gather feedback, surface insights, and recommend continuous improvements
- Stay current on emerging tools; serve as an internal resource for AI best practices
- Own and evolve the department SharePoint site as a central hub for communications and engagement
- Ensure content is current, accessible, and visually engaging with strong governance practices
- Automate workflows using Power Automate and AI tools
- Serve as a subject matter expert for SharePoint best practices and adoption
- Act as the operational hub for the SVP’s office, managing workflows, vendors, and documentation
- Maintain organized, secure digital filing systems and standards
- Lead special projects with strong execution discipline
- Coordinate with IT, Facilities, Legal, and HR as needed
- Progressive executive support experience, including experience supporting VP-level or above in a corporate enterprise environment.
- Demonstrated experience using and championing AI tools (e.g., Microsoft Copilot, ChatGPT, Gemini, or equivalent) to improve productivity and quality of work.
- Proven track record managing complex, multi-executive calendars, international travel, and executive communications with precision and polish.
- Advanced proficiency in Microsoft 365 suite: Outlook, Word, Excel, PowerPoint, Teams, and SharePoint (including site creation and management).
- Experience with enterprise travel and expense platforms (Concur, SAP, or equivalent).
- Experience planning and executing large-scale department events: town halls, off-sites, workshops, and leadership convenings.
- Unimpeachable discretion and integrity; daily comfort handling executive information.
- Strong written communication skills with the ability to produce polished, executive-level documents and correspondence independently.
- Bachelor’s degree in Business Administration, Communications, Information Systems, or a related field.
- Familiarity with Power Automate, Power BI, or other Microsoft 365 automation tools.
- Prior experience in a Fortune 500 or large enterprise environment.
We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.
We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.
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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
