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Receptionist/Administrative Assistant
Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role offers an exciting opportunity to be part of admin team that provides essential administrative and client support to our practice. You will assist with a variety of administrative tasks, operations, and ensure smooth communication across departments. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy delivering outstanding customer service, this position is perfect for you! We value proactive individuals who are eager to contribute to a positive office atmosphere and support our team’s success.
Responsibilities
- Greet visitors and clients warmly, ensuring a professional and friendly first impression.
- Manage phone systems, screen calls, and direct inquiries efficiently.
- Assist management by handling administrative and operational tasks.
- Maintain data entry records, and manage correspondence via email and phone.
- Support office management tasks such as calendar management, meeting coordination, and supply inventory.
- Provide customer support by addressing inquiries promptly and professionally.
- Perform clerical duties including proofreading documents, preparing reports, and managing office documentation.
- Utilize Google Workspace tools (Docs, Sheets, Calendar) to streamline daily operations and document management.
- Keep the workplace clean and organized.
- Anticipate the needs of others (staff/clients) to ensure their seamless and positive experience.
- Handle sensitive information and confidential documents with the utmost discretion and security.
Experience
- Previous office experience or administrative support roles demonstrating strong organizational skills.
- Experience with phone systems and front desk operations in a professional setting.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and computer literacy essential for daily tasks.
- Bilingual abilities are highly valued to assist diverse client needs effectively.
- Strong customer service skills with a focus on excellent phone etiquette and interpersonal communication.
- Experience in clerical tasks such as data entry, filing, proofreading, and calendar management.
- Knowledge of medical receptionist procedures is a plus but not required.
Job Types: Part-time, Temp-to-hire
Work Location: In person
