Customer Experience Executive at Foundation Medicine: 100% Remote (NV)

Title: Customer Experience Executive

Location: NV, United States

Department: Client Services

Job Description:

Description

About the Job:

The Customer Experience Executive (CEE) within the Customer Experience team partners directly with a subset of current, key FMI accounts serving as a single point and liaison of contact for pre-, peri-, and post-testing. The position is responsible for providing operational and excellent customer experience end to end which includes support across all of FMI’s product portfolio and services in addition to direct insights on case management.

The CEE ensures FMI’s customers and patients are satisfied with our products and services, client concerns and questions are documented and addressed promptly, and monitors all client activities and ordering patterns to identify opportunities for improvement and refinement of service delivery. This role works strategically with all relevant stakeholders to recommend tailored services that champion the sustainability and growth of key accounts. The CEE is a role model for collaboration and the best customer service to ensure metrics display the best in the business.

Key Responsibilities:


  • Partner closely with large client accounts to educate and assist in operationalizing FMI’s product portfolio and offerings to exceed client expectations end to end, becoming a reliable point of contact

  • Collaborate cross-functionally with internal stakeholders to improve account services and implement custom solutions tailored to needs of the client that may be outside of standard resolution process

  • Identify potential operational issues that may delay existing orders, suggest resolutions, and implement solutions

  • Partner with critical internal and external stakeholders to strategize process changes that help sustain and grow accounts

  • Collaborate with CEE leadership as well as Area Director (AD), based on assigned Area, to identify priority accounts / support needs, which may evolve over time based on priorities

  • Monitor client activities and ordering patterns to improve and refine service delivery, follow through to ensure all improvements are reviewed and put in place

  • Gather and document feedback from clients regarding process improvements, work with Operations team to put ideas in place to ensure the best customer experience

  • Proactively schedule and maintain regular interactions with key customer contacts to optimize workflow and service delivery for excellent customer experience as measured

  • Manage collection of information required for testing and documentation with external contacts, including hospitals, pathology laboratories, and patients

  • Be an expert at FMI services, offer support across a range of technology product offerings in a welcoming manner

  • Meet regularly with internal stakeholders to stay current with procedural changes, ensure training is compliant

  • Ensure commitment to FMI patients and clients while maintaining a professional and warm presence in all settings (email, phone, occasional face-to-face)

  • Attend to emails within 24 hours unless exceptional circumstances arise (vacation, sick) and formulate backup plans when appropriate

  • Responsible for collaborating with different work groups internally and departments to improve the customer experience

  • Coordinate internal projects and determine the best utilization of resources for the best customer experience

  • Partner across various support areas within Client Services ensuring collaboration and teamwork

  • Travel within assigned area (per performance standard) and to company meetings (bi-annually). Commitment to travel up to 60% of the time

  • Other duties as assigned

  • Comply with FMI's attendance policies

Qualifications:

Basic Qualifications:


  • Bachelor’s Degree or relevant equivalent work experience

  • 4+ years of experience in customer service supporting biotech, healthcare, or healthcare sales roles

  • Lives within 50 miles of defined workload center of territory/accounts

Preferred Qualifications:


  • 5+ years of experience in a related customer service, biotech, healthcare, or sales role

  • Experience with utilizing a Customer Relationship Management (CRM system)

  • Experience using the Salesforce contact platform

  • Experience in data and trend analysis for account management

  • Prior experience in working with remote teams

  • Demonstrated history of managing multiple concurrent initiatives while maintaining workflow

  • Proficiency with Microsoft products, including Word, PowerPoint and Excel

  • Demonstrated ability to manage and escalate issues and drive issue resolution

  • Demonstrated ability to problem solve both technical and human/interpersonal problems

  • Ability to work independently with minimal direct supervision

  • Ability to perform in a detail-oriented and accountable manner that meets deadlines

  • Established problem-solving abilities and analytical and negotiations skills

  • Strong interpersonal skills, including excellent written and oral communication

  • Understanding of HIPAA and the importance of patient data privacy

  • Commitment to reflect FMI’s values: Integrity, Courage, and Passion

The expected salary range for this position based on the primary location of Remote is $67,280 - $84,100 per year. The salary range is commensurate with Foundation Medicines compensation practice and considers factors including, but not limited to, education, training, experience, external market conditions, criticality of role, and internal equity. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for Foundation Medicine's benefits.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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